The Three Part Is To Make Regular Document Writing Very Simple.

Like the proposal, draft, speech, suggestion, letter and so on, these conventional languages, although there are different answers in the questions, all the official documents and applied articles are different from each other.

Generally speaking, its body part is divided into three parts, namely, the reasons for sending documents, the issue of articles, and the concluding remarks.

Generally speaking, documents and practical writing can be concluded without any other end.

But there are some special languages that need concluding remarks.

For example, the conclusion of the proposal is to send out a call for hope; there is also a notice that the closing remarks are usually "notice". If the invitation is invited, it is "welcome to your presence".

The concluding remarks are "reply to this letter".

The reason for issuing documents refers to the purpose, background and basis of writing official documents or practical writing.

Generally speaking, the reasons for writing a document can be written in two cases.

One is the spirit of the higher authorities, the other is the analysis of the status quo.

For example, we need to write a piece of advice on advancing the work of providing for the aged. If there is a policy document in the material and the spirit of the higher level calls for the promotion of the work for the aged, then we can extract the policy document from the reasons for issuing the document.

And that's all.

Or the status quo can be linked together, and it can be written at the beginning of the formula or the beginning of the purpose.

The beginning of a form is to connect with words such as "Jing", "Ji" or "Ji".

Of course, the analysis of superior spirit and current situation can exist at the same time, depending on the material.

The writing of the issue is mainly determined by the language.

If it is a proposal, its

It is a matter of initiative, that is, countermeasures.

If a notice of rectification is issued, it is the matter of rectification, such as the rectification of some "highly polluting and high energy consuming" enterprises. In this case, it is necessary to write about how to rectify and improve the enterprise. If a conference notifies its issuing document, it is the notification item, that is, the time, place, content, and personnel and matters needing attention of the meeting.

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Comrades in government departments and institutions may have this experience: when pferring files between units and departments, different computer users install different office softwares, resulting in difficult reading of important documents and materials, adding trouble to the work and wasting valuable time.

Now, there is such a system. After upgrading, the electronic documents of different storage formats and different versions of software can be read and pmitted efficiently under different IE browsers, which will greatly promote the efficient paperless office.

This system is an electronic document interaction system developed by the computer software center of Yanshan University.

This system integrates functions such as sending out receipts, receiving official documents, pmitting electronic documents online, and filing and archiving. This year, the company upgraded the system to JAVA version, pforming the files uploaded in the system into a more compatible and software dependent SWF format. Users can open files directly in the system using IE browser, and no longer need to install third party software.

"Since the system is very compatible with IE browser after upgrading, no matter which browser the user uses, we can check the electronic documents in our system."

Gao Dong Xue, technical director of computer software center of Yanshan University, told reporters.

The upgrade of the system not only greatly facilitates the receipt of official documents by the administrative office personnel, but also greatly improves the confidentiality of the electronic documents.

The upgraded "electronic document interaction system" can be installed without drive non secret key. The secret key is set up in USB. Only those who have secret key USB can enter the system to view files. After browsing, no trace is left on the local computer, which ensures the secret work of some files.

In addition, in view of the increasing popularity of the electronic seal, the computer software center of Yanshan University limited also put the electronic seal in the secret key, and only through the secret key can the electronic seal be used in the system, thus improving the standardization of the management of the electronic seal.

On the electronic document page, the reporter also found that the bar code was printed, which is the official document two-dimensional code added to the system after upgrading.

The staff who receive the document can use the scanning equipment to scan the two-dimensional code to get the title, symbol, date and date of the electronic document, and provide a basis for tracing the source of the document.

At present, the upgraded "electronic document interaction system" has been used in many units such as Qinhuangdao Port District Committee, seaport Education Bureau and so on, covering more than 100 municipal authorities in our city.